Do You Have The Best Higher Education Focused Construction Management Software?

Share on facebook
Share on twitter
Share on linkedin

Things to look for when picking Owner Focused software for Capital Construction

The software comes in many shapes, sizes, and promised usability. The best construction project management software will offer a multitude of features and modules.

Do you know what some of the most commonly cited ‘missing’ features are?

Many times, higher education institutions will recognize that to maintain its current position as a fast-growing entity, it will need a construction program management software capable of supporting its massive undertakings. The following are some features to keep in mind while selecting a robust owner focused construction management platform.

Expanding from Spreadsheets

Having relied almost solely on a spreadsheet method, many University project managers are all too familiar with how time-consuming and resource absorbing the paper-intensive cost tracking process can become.

Using spreadsheets to manage and track schedules and costs also means risking the consequences that can come from human error and duplicate entries. Many higher education institutes place a high emphasis on a time-efficient and cost-effective construction management solution, which will take away a load of constant paper pushing.

Many higher education institutes look for a comprehensive software for project management that will give a high-level overview of budgeting and cost tracking, cover document management, monitor construction workflows, and provide project managers with complete oversight of action items, progress, and responsibilities.

Thanks to Projectmates, many project managers find the consistency and accuracy that comes with real-time updates gives a more significant reliability in financial reporting as well as less human error and paper waste.

Customizable Options

Your school is unique, and so are the daily goals, and overall the workflow needs to be taken into account to take advantage of everyone’s core capacities. Your software should support your workflow and be able to be changed to take advantage of future technologies.

The effective management of any project can easily require oversight of dozens or more facets at any one time. Projectmates’ construction software features provide an intelligent system that automates the entire process, making tasks such as tracking requests and receiving approvals virtually effortless.

Projectmates has often been cited as the proven project management solution for higher education institutes to use when tackling the immense number of projects they continually oversee. The software has increased project organization with its robust document management tools, and accountability has been improved through the use of action lists and assigning tasks.

Also, customization with current software programs are critical; many higher education institutes can seamlessly integrate Projectmates with their enterprise accounting software of choice. This means that Projectmates can help integrate with existing enterprise level software you are currently using.

Customizable Reports

Higher education entities report being able to support and communicate on current new construction and remodeling/maintenance for existing structures is incredibly essential. The software you choose should also have mobile features to allow quick, real-time access to your reports while on the go by being mobile-friendly.

A robust enterprise-level reporting structure for higher education schools will have a framework to provide the information you need to evaluate all your projects. Projectmates offers more than 100 pre-built reports, while additional reports are created as part of our customization offering. Construction project dashboards are also critical to glance at your project(s) and know the status.

Additionally, comprehensive ad hoc reports provide unprecedented control over project data and are incredibly easy to use. Unleash project analytics through reports that give you the critical insight needed to make smart decisions.

Training Programs

Education courses featuring hands-on tasks and real-world scenarios are what is needed to keep you abreast of new features for software. It should only take a matter of days to learn more about different modules and functions to be more productive and embrace new technology standards.

Access to training materials over mobile and desktop are critical for staying up-to-date with the current software. This is more and more important and relevant each year as advances in the construction field pair with the internet of things.

Continuing education is just as vital for those who construct the classrooms as well as those who attend them, if you want to improve your product knowledge, our training and educational programs offer you the ability to quickly learn more about Projectmates new features to make your capital construction projects as successful as possible.

Backup and Archiving of Project Data

What if you could take a snapshot of your entire construction project at any point in time to ensure you have complete and accurate records for security and posterity purposes? With the traditional paper process, this would be a labor-intensive task, but with the backup and archiving methods present with Projectmates, you can do it with ease.

Backup and archiving goes beyond the standard approach of creating backups to drives or disks by including all your uploaded native documents and creating an HTML version of all your dynamic pages. It then neatly packs information into a single, downloadable zip file.

This is important because it limits the amount of space, paper, and time to recover a document from older projects. With everything being digitally backed up in multiple locations, your project data is always secure and easily searchable.


Your software of choice should be customized for your workflow, easy to glance at for project health and be backed up and easily portable. Most importantly, you should look for and value a software provider who will work with you to ensure your software has everything you need, without adding bells and whistles to distract you from missing core features.

Higher education institutes need a construction management software system that can act as a single point of collaboration for the entire program’s construction management. Also, the software should be capable of managing large capital projects. It is also imperative for the software to be highly versatile.

The software should be able to handle projects ranging from brand new facilities for every campus through renovations for existing facilities. This can mean additional parking spots, and upgrades to technology infrastructure all need to be tracked and managed within an easy to use the collaborative system. It is necessary that the software chosen be as robust, versatile, customizable, and dependable as your institution is.

Projectmates’ collaborative platform dramatically improves project execution, cuts costs and delays, increases accountability and reduces risks. With its cutting-edge technology, Projectmates creates one seamless platform for managing the complete life cycle of construction from planning, bidding, and building to maintaining the facilities.

Over 300,000 projects rely on Projectmates to manage billions of dollars in capital construction programs. Projectmates has been trusted by construction owners for over 20 years and is SOC 2 TYPE II certified.

Share on facebook
Share on twitter
Share on linkedin

See it in actioN

See it in action

See it in action

See it in Action